6 Tools that Every HR Department Needs


Human resources teams manage and oversee a multitude of tasks that are essential for the smooth functioning of the organization. The job of HR professionals is thus tedious and hectic. Fortunately, a large number of software or software-as-a-service can reduce the number of tasks on the to-do list of your team.

In the last few years, HR technology has evolved in a way that small and enterprises alike can benefit from these systems. Below are six tools that every HR department needs.

  1. HRMS / HRIS (Human Resources Management Systems/ Human Resources Information Systems)

Human resources teams collect a large amount of data. This data is related to employees, their employment history, attendance, leaves, and more. Human resource management systems allow an HR team to collect, store, and edit this data conveniently. HRMS/ HRIS are available for all size of companies.

Human resource information systems come as software or software as a service. Typically, these applications are data-driven and allow HR professionals to create detailed reports on employees.

These applications act as central systems and offer integrations that facilitate payroll services, performance evaluations, and benefits management.

Popular examples of HRMS/HRIS are: 

  1. Workday
  2. Paychex
  3. Paycor
  4. Bridge
  5. Performance evaluation tools

Performance evaluations aren’t yearly tasks. Employees require regular feedback and review to stay on track of their work. HR teams can provide managers to keep track of performance, save notes and feedback, to visit the reviews when required.

A few HRMS like ADP come with performance evaluation modules. Other popular examples of performance management tools are:

  1. Kissflow
  2. Bamboo HR
  3. SAP Success Factors
  4. Recruitment applications
  5.  Recruitment softwares streamline the hiring process. Recruitment software allows HR departments to post job ads, screen job applications, manage job applications, extend assessment, and schedule interviews with potential applicants. 

Recruitment softwares are also called Applicant Tracking System (ATS) depending on the features of the software. An ATS is often limited to assessment and scheduling interviews; recruitment softwares allow extending offer letters. The features and price of recruitment software depend on the size of companies and the number of applications a company expects to manage.

Popular examples of recruitment softwares are: 

  1. Recruitee
  2. Taleo
  3. Workday
  4. Jobvite
  5. Benefits management system 

Benefits are an essential part of a talent retention strategy for organizations. HR teams spend a significant amount of time administering and managing employee benefits programs. Payroll services may include vacation, leave management, PF, and gratuity-related services. Benefits management systems extend to paid time off, retirement plans, health insurance, wellness benefits, and more.

Popular benefits management systems are: 

  1. Rippling
  2. Paycor
  3. Ease
  4. Justworks
  5. Employee engagement software

Employee engagement tools allow HR departments to get an insight into the culture. It also helps HR teams learn what their employees want. This way companies can prepare to meet the needs of employees, resulting in improved employee retention rate. Employee engagement tools allow employers to collect anonymous feedback, reward and recognize employees, and foster a strong relationship among co-workers.

Popular employee engagement tools are: 

  1. Yammer
  2. Workplace
  3. YouEarnedIt
  4. TINYpulse
  5. Payroll management software 

Payroll management is a time –consuming and cognitively demanding task. Using payroll management software makes payroll management faster and efficient. The software calculates and tracks paychecks, taxes, deductions, paid time off, etc. A few applications even allow employers to file taxes, report new hires to regulatory bodies (like IRS), and manage compliance.

 Popular payroll management softwares are: 

  1. Oracle HCM
  2. Payrolcity
  3. Uzio
  4. Keka



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